Gmail Sync Update

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Well, we continue to make progress. Calendar and Contact syncing is just about complete. Email syncing is getting very, very close.

status: RUNNING/Migrating (100%, 100%, 88%)    (300 users)
status: RUNNING/Migrating (99%, 100%, 88%)      (300 users)
status: RUNNING/Migrating (101%, 100%, 93%)    (300 users)
status: RUNNING/Migrating (100%, 100%, 92%)    (300 users)
status: RUNNING/Migrating (100%, 99%, 96%)      (300 users)

 

Gmail Sync Update

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We continue to make progress on our Google Apps sync. This means that the majority of users will have their information in Google Apps. Almost all of the contacts and calendars have synced, and we are making great strides in email.

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  • status: RUNNING/Migrating (100%, 100%, 80%)      (300 users)
  • status: RUNNING/Migrating (99%, 100%, 81%)        (300 users)
  • status:    RUNNING/Migrating (101%, 100%, 87%)   (300 users)
  • status: RUNNING/Migrating (99%, 92%, 83%)         (300 users)
  • status:    RUNNING/Migrating (100%, 99%, 94%)    (300 users)

(contacts%,CAL%,Email%)

Gmail Sync Update

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We are making progress in the syncing of information from Exchange to Google Apps for Education. Here is where we currently stand:

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  1.  status: RUNNING/Migrating (95%, 95%, 71%)      (300 users)
  2. status: RUNNING/Migrating (91%, 99%, 72%)       (300 users)
  3. status: RUNNING/Migrating (99%, 100%, 98%)      (300 users)
  4. status:    RUNNING/Migrating (98%, 98%, 78%)     (300 users)
  5.  status: RUNNING/Migrating (87%, 67%, 69%)      (300 users)
  6. status: RUNNING/Migrating (83%, 98%, 79%)       (300 users)
  7. status:    RUNNING/Migrating (100%, 99%, 90%) (300 users)

*Note that the parentheses indicate the percentage of  (contacts%,CAL%,Email%) that are synced. That is (95%, 95%, 71%) would indicate that 95% of the contacts, 95% of the Calendar items, and 71% of the total email of those users have been synced to Google Apps.

As you can note, this is a big improvement over our previous numbers.

Gmail Syncing

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As you are well aware, we are syncing information from the old Exchange system to the new Gmail system. Here is an update on where we are with the process. We are currently running 14 different sync instances. This means that we have 14 different “pipes” connected up and running.

Here is the status of these 14 sync instances:

  1. status: COMPLETE
  2. status: RUNNING/Migrating (84%, 84%, 52%) file 1a (300 users)
  3. status: RUNNING/Migrating (82%, 81%, 54%) file 1b (300 users)
  4. status: RUNNING/Migrating (95%, 93%, 78%) file 2a (300 users)
  5. status: RUNNING/Migrating (83%, 84%, 57%) file 2b (300 users)
  6. status: COMPLETE                                           file Priority
  7. status: RUNNING/Migrating (76%, 61%, 54%) file 3a (300 users)
  8. status: COMPLETE                                           file 4a (266 users)
  9. status: RUNNING/Migrating (83%, 98%, 66%) file 4b (300 users)
  10. status: COMPLETE                                            file 5a (250 users)
  11. status: RUNNING/Migrating (84%, 97%, 65%) file 3b (300 users)
  12. status: COMPLETE (100%, 100%, 100%)         file leftover1 (20 users)
  13. status: RUNNING/Migrating (100%, 100%, 91%) file 5b-2 (100 users)
  14. status: COMPLETE                                            file leftover2 (20 users)
  15. status: COMPLETE                                            file leftover3 (20 users)
  16. status: COMPLETE                                            file 5b-1 (100 users)

*The percentages indicate the amount of Contacts, Calendar, and Email that has been through the sync process. Thus, instance #2 has 84% of the Contacts synced, 84% of the Calendar items synced and 52% of the email items synced.

Why does this take so long?

All of the items are being translated from the proprietary MicroSoft format to  open standards. Additionally, we have a lot of “stuff”. We are transferring everything that users have saved (and not deleted). We have no way of prioritizing that important email from the Technology Director over the advertisement from Sears Portrait Studio. That is, if you saved (or didn’t delete) the Sear’s Portrait Studio email, we are syncing that to the Gmail account.

When will this be complete?

The short answer, when it is done. There are far too many variables for us to have an exact date. We hope that it is before students return.

Gmail for iPhone/iPad

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There are actually three different ways to set up your Google Apps account on your iPhone or iPad. Each of these has benefits and detriments.

  1. You can set up your account as an Exchange account.
  2. You can set up your account as a Gmail account (IMAP).
  3. You can use the Gmail application.

 

Topic Exchange Account Settings Gmail Settings (IMAP) Gmail Application
Advantages Officially supported as the “correct” way to sync data.This will provide the fastest data sync.  All data syncs. This is a standard method for syncing mail. Many different email clients will work. Subscribed calendar information will sync automatically.  Constantly updated Allows for a distinct separation of accounts.
Disadvantages Subscribed calendars must be added manually. Each time you subscribe to a calendar, you must add it to each mobile device. Slightly slower sync speeds.  Not the officially supported Google methodology.  A separate account to check.
Know this…  This method requires maintance, but will be the fastest to sync.  This is a separate application that is maintained and updated by Google. It can change.

Please note that you select which type of account when you are first creating your account.

iLearn Update

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This has truly been a busy, busy summer for us. Not only have we instituted the Gmail transition, updated iBlog, updated the HelpDesk system, but we have also updated iLearn. This update will include a new “look and feel” along with some additional functionality and security.

The new iLearn follows the latest in web design and is Responsive in nature. This means that it will look and work on mobile devices as well as traditional desktop environments. We’ve changed the color to a nice blue to help with the visual change. We’ve also simplified the environment just a bit and cleaned up some of the cob webs from the corners.

More information will follow about some of the new features. In the meantime, we hope that you enjoy the new streamlined experience.

iLearn (moodle) Text Editor Improvements

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We have recently updated iLearn to include a nice enhancement to the text editor.  The text editor is what appears for teachers when they are updating or adding text to an activity or other element of their iLearn course.  As seen in the image below we have hidden most of the “unused or seldomly used” icons from view.  This will help declutter the user interface and only provide the most used features of the text editor.

Moodle Text Editor Enhancement

Read more

Gmail Warning Messages

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Many people are loving the switch to Google Apps. Once everything is synced, the happiness quotient will be even higher.

Please note that some people are receiving the following notice:

This is an automatically generated Delivery Status Notification

THIS IS A WARNING MESSAGE ONLY.

YOU DO NOT NEED TO RESEND YOUR MESSAGE.

Delivery to the following recipient has been delayed:

journal@dearbornschools.org

Message will be retried for 2 more day(s)

 

 

You may safely disregard this notice. This is a result of archiving email. Your email has been delivered, it is just the archive that is delayed.
Cheers.

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