This post is to help students understand the importance on how to write emails in a professional (respectful) manner to classroom teachers or building Principals. The instructions can be found in each Google Classroom on how to complete the assignment required for all Computer Classes. I will post in each Google Classroom to complete in a form of a Scavenger Hunt, finding my Blog, reading, and searching for the answers.
Email address can be found by typing correct spelling of the teachers’ last name, while options start appearing. Generally starts with “To:”
Subject line: should be a short phrase that can be specific. Examples: “Question on my Grade” “Assignment 13” “Late assignment” or “Google Doc Question”. A long sentence should not be written here.
Acknowledge person receiving the email. Begin with the name of the teacher. For example such as Hello Mr. Smith or Ms. Jones or Hi Mrs. Peters. Press Enter and leave one line space. Now begin the Body.
Body of the email should be specific of what you would like the teacher to know, such as a question, a request or to pass along some information, “I have a question or concern about” “if you could please check or reply” “please excuse my assignment was late because…” . Press Enter, leave one line space.
Closure of the email should include something like: Thanks, Thank You, Sincerely, Hope all is well, basically something polite. Skip one more line and the end of the email should include a students’ first and last name with the class and hour underneath a name. Teachers have six classes totaling over 150 students, so all this information is helpful and important to provide.
The Reply. During this time of Covid-19, teachers generally will reply fairly quick, but it may take as long as 24hours. Teachers have posted office hours (for immediate response) and through out the day are consistently checking emails during week days. Students should check and read emails 1 x daily for ALL classes (usually in a form of a Google Classroom assignment).
Before clicking SEND , check the grammar. Please remember you are to use proper grammar and spelling. “Texting” grammar and misspellings (when there is Spellcheck or Auto Correct available) is generally not appropriate for teacher assignments as well when emailing a teacher.
Finally, please note that teachers truly appreciate receiving a well written email. There are many students at O.L. Smith that write exceptionally well and provide information in a respectful manner. Being respectful, friendly and positive will go a long way for teachers, parents, and students during these difficult and challenging times.
